Wording

How to change the words FSMCore uses where countries and companies differ: the tax word, the tax and registration number labels, the titles of your documents, the words for subcontractor and crew, the cheque payment method and the names of the statuses.

What it is for

Not every company says "VAT", "Reg." or "Cheque". Wording is the page where your company picks its own words. FSMCore then uses them on its screens, on the PDFs it makes and in the AI assistant.

Open Settings, then Wording. It sits at the top of the Settings menu group, beside Company. The address is /admin/settings/wording.

The page says under its title: "The words your screens and documents use. Leave a field empty to use the default shown in it. Issued documents keep the words they were issued with."

The page has seven sections: Tax, Documents, People, Payments, Invoice statuses, Estimate statuses and Crew invoice statuses. Each field is one word or label. Only the words on this page can be changed. See Every word.

For each word FSMCore looks in this order:

1. Your company's own word, typed on this page.
2. The word of your company's country. See Defaults by country.
3. The English word.

The words are for the whole company. Everyone in the company sees the same words, in the office, in the crew app and in the accountant's area.

Who can use it

Everyone sees the result: the words chosen here show on the screens and documents each person can open.

Change a word

1. Open Settings, then Wording.
2. Find the field. The grey text in an empty field is the default your company uses now.
3. Type your own word.
4. Press Save at the foot of the page. The button stays in view while you scroll. Ctrl+S (Cmd+S on a Mac) saves too.

The toast says Wording saved. The new word is used from the next page you open.

You can change several words and save them together. If one word is refused, nothing is saved and the message shows under that field. See Common mistakes.

Go back to the default

1. Open Settings, then Wording.
2. Empty the field.
3. Press Save.

The field is empty again and shows the default in grey: your country's word, or the English word when your country has none.

There is no reset button. To put every word back, empty every field you filled and press Save.

If you type a word that is the same as the default, FSMCore does not keep it as your own word. The field is empty again after the save and the default applies. So if the default changes later, for example because you change the company's country, your company follows the new default.

Every word

The "Default" column is the English word. Some countries have another default. See Defaults by country.

Tax

Documents

These three words are the big title printed on the PDF. They do not rename the menu items or the lists.

People

Payments

Invoice statuses

Overdue is not a status you set. FSMCore shows it by itself while an invoice is late and not fully paid.

Estimate statuses

Crew invoice statuses

A status word is a label only. Changing it does not change what the status does or which document has it.

Where the words appear

• Screens. Field names, column names, filters, status badges and the menu group, in the office, in the crew app and in the accountant's area.
• PDFs. Estimates, invoices, crew invoices and the weekly hours sheet.
• Emails. The invoice emails say your invoice title in the subject and the text ("Invoice INV-0001 from Your Company", "Please find your invoice attached."). The email about a submitted crew invoice uses your words for crew and subcontractor. With the default words the emails read exactly as before. An email about an issued document uses the words that document was issued with.
• The AI assistant. It uses your tax word when it talks about prices and on its approval cards.
• The export. The status names in Settings, Export files use your words.

Two things do not follow this page:

• The names of your tax rates. A rate called "VAT 13.5%" keeps that name in the pickers. Rename it in Tax rates.
• Fixed names in FSMCore, such as the menu items Estimates and Invoices.

Issued documents keep their words

An invoice, an estimate and a crew invoice keep the words your company used at the moment the document first left draft. For an invoice or estimate that is when it is issued. For a crew invoice that is when it is submitted.

From then on the document does not follow this page any more:

• Its PDF prints the kept words: the title, the tax word, the tax number and registration number labels.
• Emails sent about it use the kept words.
• Its History and the warning before you change an issued document use the kept tax word.
• The AI assistant's card for that document uses the kept tax word.

So changing "VAT" to another word today never changes an invoice you already sent.

A draft keeps nothing. It uses the current words until it leaves draft.

Note: FSMCore has kept the words on documents since 29/09/2026. An invoice, estimate or crew invoice that left draft before that date has no kept words. It follows today's words: changing a word on this page also changes what its PDF prints the next time it is opened or downloaded. A copy that was already sent or saved does not change.

Status names are different. They are labels on the screen, not part of the document, so every document shows the current status words, issued or not.

Defaults by country

Your company's country decides the default of some words. The country is set in Company settings. A word you typed yourself on this page always wins over the country's word.

Every word not in this table has the English default in every country.

If the company's country is changed, the words you did not set yourself follow the new country. The words you typed stay as they are. Documents already issued keep their words.

What happens after

• The new words show on the next page anyone in the company opens.
• New documents, and drafts, use the new words. Issued documents keep theirs. See Issued documents keep their words.
• Every changed word, and every word put back to its default, is recorded: who changed it, the old word and the new word, and when.
• Saving sends no email and no notification.

Common mistakes

I changed a word but an old invoice still prints the old one. That is on purpose. An issued document keeps the words it was issued with. Only drafts and new documents use the new word.

I changed the tax word but the rate still reads "VAT 13.5%" in the picker. That is the name of the tax rate, not the tax word. Rename the rate in Tax rates.

I typed a word and after the save the field is empty. The word was the same as the default. FSMCore keeps no own word then. The default in grey is what is used.

"Use at most 60 characters." A word can have at most 60 characters. The field takes a longer word, and the message shows under the field when you press Save. Nothing is saved until the word is shortened.

"Use plain text: no < or > characters." Only plain text is allowed: a word cannot have a < or a > in it. The message shows under the field and nothing is saved. A word is also one line only: "Use one line of plain text."

An invoice from before 29/09/2026 prints the new word. Documents issued before that date have no kept words and follow today's words. See Issued documents keep their words.

I want to rename a word that is not on the page. Only the listed words can be changed. The page has no way to add another word.

I changed the Estimate title but the menu still says Estimates. The three titles under Documents are the titles printed on the PDF. They do not rename menus or lists.

A supervisor cannot find the page. Only an owner or an admin can open Wording.